Presentation

Image files  and video files can be formatted to create presentations. Microsoft Power Point (.ppt) is a software program designed to format images and videos into presentation slides.

Example: Saving a Microsoft Power Point file 

When you create and save a presentation, PowerPoint automatically saves the presentation in the Open XML Format. However, you can save the presentation in another file format or change the default file format.

Do any of the following: 

Save a file in the Open XML Format (the default file format for Office 2008 for Mac and Office for Mac 2011)

1. Create a file, or open the file that you want to save.
2. On the File menu, click Save As.
3. In the Save As box, type a name for the file.
4. On the Format pop-up menu, make sure PowerPoint Presentation (.pptx) is selected. 
5. Click Save.

Save a file in the Office 2004 for Mac file format

IMPORTANT   Some items that were created by using new features in Office for Mac 2011 might behave differently when the document is saved in the file format that is used by Office 2004 for Mac or earlier. Use the Compatibility Report to avoid using new Office features that might behave differently with earlier versions of Office.

1. Create a file, or open the file that you want to save.
2. On the File menu, click Save As.
3. In the Save As box, type a name for the file.
4. On the Format pop-up menu, click PowerPoint 97-2004 Presentation (.ppt). 
   NOTE   If you open and then save a copy of a file that was created in Office 2004 for Mac or earlier, the application automatically saves the file in the correct file format.
5. Click Save.

Save a file as JPEG

When you save a presentation as a JPEG, each slide becomes a picture. Then, if you post the presentation on a Web site, the presentation is easier to view.

1. Create a file, or open the file that you want to save.
2. On the File menu, click Save as Pictures.
3. In the Save As box, type a name for the file.
4. Click Save.

Save a file as a movie

To run your presentation on a computer that doesn't have PowerPoint installed, you can save your presentation as a movie (.mov) file. You can then play the movie in any application that supports QuickTime movies. 

1. Create a file, or open the file that you want to save.
2. On the File menu, click Save as Movie.
3. In the Save As box, type a name for the file.
4. Click Save.

Save a file as PDF

You can save your document as PDF, a PostScript-based electronic file format developed by Adobe Systems, to preserve document formatting and make the document readable but not editable. You need to use Adobe Reader to view documents after you save them in this file format.

NOTE   PDF files created from Word 2011 are limited to printable content. In other words, if the content does not appear in print, it will not appear in the PDF.

1. Create a file, or open the file that you want to save.
2. On the File menu, click Save As.
3. In the Save As box, type a name for the file.
4. On the Format pop-up menu, click PDF. 
5. Click Save.

Change the default file format that files are saved in

You can change the file format that Office for Mac always saves documents in. For example, if you usually share documents with other people who use an earlier version of Office for Mac, you might want to always save documents in the file format that is used in that version.

1. Open any file or create a new file.
2. On the File menu, click Save As.
3. Click Options, and then on the Save PowerPoint files as pop-up menu, click the file format that you want.
   TIP   If you want to change the default file format to work with Office 2004 for Mac or earlier, click PowerPoint 97-2004 Presentation (.ppt).